Virtual RNoAF GDPR Policy 1.0

Effective Date: 17.12.24

1. Introduction

Virtual RNoAF ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when you visit our website, register for an account, or engage with our services. By using our website and services, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

We collect the following personal data when you register for an account on our website:

Username Password (hashed for security) VATSIM CID We do not collect any other personally identifiable information (PII) from users who visit our website.

3. How We Collect Your Data

We collect your data only when you voluntarily provide it during the account registration process. We also use functional cookies to keep you logged in and ensure the proper functioning of the website. These cookies are necessary for user experience and are not used for tracking or marketing purposes.

4. Purpose of Data Collection

We collect your personal data for the following purposes:

To create and manage your account on our website. To allow you to log in and access the services offered. To provide basic website functionality (e.g., keeping users logged in). We do not use your data for marketing or communication beyond the functioning of the website.

5. Sharing Your Data

We do not share your personal data with third parties, except for the information necessary for the operation of VATSIM, which is required to be a member of our Virtual Special Operations Association (VSOA). We do not engage in sharing or selling your personal information for any other purposes.

6. Data Storage and Security

Your personal data is stored in a secure database, protected by:

Password Encryption to ensure your login credentials are kept safe. Database Encryption for further data security. We take reasonable measures to protect your data, but please note that no method of electronic transmission or storage is 100% secure.

7. Data Retention

We retain your personal data as long as your account is active. If your account becomes inactive, you may request deletion of your data at any time. When a user opts to delete their account, all personal information associated with the account will be removed.

8. Your Rights Under GDPR

Under GDPR, you have the following rights:

Right to Access: You have the right to request a copy of your personal data. Right to Rectification: You can request corrections to any incorrect or incomplete data. Right to Erasure: You can request the deletion of your personal data. We will not refuse such requests as long as there is sufficient evidence of account ownership. To exercise any of these rights, please contact us via Discord or email at admin@virtualrnoaf.com.

9. Collection of Data from Minors

We do not knowingly collect personal data from minors under the age of 16. By using our website and services, users confirm that they have obtained parental consent if they are underage.

10. Cookies and Tracking Technologies

We use functional cookies only to keep users logged in and ensure the website operates correctly. These cookies are essential for the website's functionality, and there are no non-essential cookies for tracking or marketing.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the "Effective Date" at the top of the policy will be updated accordingly.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or your personal data, please contact us at:

Email: admin@virtualrnoaf.com Discord: https://discord.gg/jj4JrxbBy9